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Court Clerk Supervisor Full Time
Location:
Washington, UT
Description:
Department: Municipal Court Division: Administrative Effective Date: 03/26/21 | Closing Date: Upon Hire Salary Range: $46,887-$62,516 (Lateral Pay Considered Depending on Experience) General Purpose:Performs a variety of general administrative and complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the City Justice Court. Acts as city Terminal Access Coordinator (TAC).Supervision Received:Works under the administrative supervision of the Justice Court Judge. May receive functional supervision from the City Manager related to various administrative functions.Supervision Exercised:Will oversee part time staff, and may provide close supervision to Court Clerk while in training or on a project-by-project basis.Essential Functions:Performs routine administrative and complex clerical duties related to coordinating the daily functions of the justice court; assists in preparation of court budget; assures quality of the ongoing maintenance of court records.Monitors state code changes and updates city documents and records as needed to assure compliance with policies, procedures and practices of the municipal justice system; may act as Bail Commissioner, applies or assigns bail in compliance with the Uniform Bail Schedule; prepares bail schedules based upon new and revised codes; distributes such information to city law enforcement officers.Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; prepares pleadings for failure to appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause, and informations; accepts money for bail forfeitures, fines; issues receipts.Serves as Terminal Access Coordinator (TAC); inputs and retrieves criminal information as needed to comply with record keeping requirements; compiles reports showing all court activity for the State Bureau of Criminal Identification, State Court Administrator, State Driver License Division, and Washington City to facilitate caseload analysis.Performs clerical tasks; receives, logs and files incoming citations and complaints; maintains cross reference recovery system; opens mail, sorts and processes; under strict guidelines as may be approved by the justice court judge, administers fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing.Receives telephone calls and refers to appropriate people; answers questions about trial or hearing schedules, and assists the public in resolving questions regarding various civil processes and papers; provides information about court procedures and schedules; sets appointments.Prepares with the approval and instruction from the judge various court documents, such as arrest and bench warrants; with judge approval types warrant information, orders to show cause, failure to appear and refers to Judge for signature; sends copy to Police Department; notifies county or other jurisdiction if someone is arrested; computer enters case information; maintains tickler files to monitor when payments are due, end of six month probation, etc; posts warrants for statewide service through "Gotcha System".Maintains fiscal records of the court as needed and required by law; writes receipts for moneys mailed or paid in person; posts payments decisions and other information in computerized ledger; maintains account of checks returned; maintains court docket for cases as may be required.Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions; notifies or subpoenas involved parties in a timely manner; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures; arranges prisoner transportation to and from court.Performs various in-court duties; takes minutes and maintains record of court proceedings; makes minute entries; opens and closes court as required; calls cases and acts as bailiff; receives and dockets notices of appeal; under close supervision of the judge types or prepares supplemental motions, orders to show cause, garnishments and executions.Prepares case filing, case disposition and other related reports and forwards reports to allied government agencies (AOC, BCI, DL); maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private councilors and public defenders, adult probation, city courts, and city offices; types various reports, memoranda, forms, abstracts, appeals and documents for the court.Performs related duties as required.Minimum Qualifications:1. Education and Experience:A. Graduation from high school or equivalent; plus specialized training provided through the office of the state court administrator, seminars, workshops or college courses or in-service training provided by the Justice Court Judge;ANDB. Four (4) years of experience related to above or similar duties;ORC. An equivalent combination of education and experience.2. Knowledge, Skills, and Abilities: Considerable knowledge of telephone operations and receptionist functions; legal and court terminology; bail hearing processes and procedures; fine and fee schedules basic accounting and bookkeeping; of office methods and equipment, complex filing systems and computerized applications for records filing. Skill in the operation of personal computers and various program applications, i.e., Google Docs, etc. Ability to follow complex instructions; work under stressful working conditions created by strict time frames; learn legal and court document formats; learn criminal and civil law as it applies to court processes; manage angry individuals and unpleasant situations; communicate effectively, verbally and in writing; develop effective working relationships with co-workers, appointed officials, professionals, and the public.3. Special Qualifications:May be required to successfully complete annual court training provided through the office of the State Courts for Deputy Court Clerk. Must be bondable.Must be eligible to serve as a notary.Must be eligible to receive security clearance for access to State computers (BCI, DLD, NCIC, MVRG, INLETS).4. Work Environment:Workers in this position perform in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability , discriminating thinking and guided problem solving.Benefits:Washington City provides full time employees with an excellent benefit package including a healthcare plan (no out of pocket expense for employee/dependent coverage), dental plan (no out of pocket expense for employee, out of pocket expense for dependents only), and a vision plan (no out of pocket expense for employee/dependent coverage). In addition, the City provides a $50,000 life insurance policy, AD&D, LTD, and an impressive retirement plan. Washington City also contributes 4.5% into a 401(K) plans for all eligible employees that are in the public employee fund. All benefits are effective on the1st day of work. The City also provides 12 paid holidays, 12 paid sick days per year plus vacation accruals. It is the policy of Washington City to comply with Equal Employment Opportunity standards in all phases of personnel administration: job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, discharge, etc, without unlawful regard to race, color, religion, sex, age, physical or mental disability, national origin or veteran status. Job Posted by ApplicantPro
Company:
Washington City
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Court Clerk Supervisor Full Time
Court Clerk Supervisor Full Time is a Executive Supervisor Job at Washington City located in Washington UT. Find other listings like Court Clerk Supervisor Full Time by searching Oodle for Executive Supervisor Jobs.
Court Clerk Supervisor Full Time is a Executive Supervisor Job at Washington City located in Washington UT. Find other listings like Court Clerk Supervisor Full Time by searching Oodle for Executive Supervisor Jobs.