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Invoice Reconciler - Administrative Assistant
Location:
Moss Point, MS
Description:
Invoice Reconciler - Regional Planning Group This position will report to the Regional Planning Team Leader for MPC Generation. The successful candidate will handle all aspects of service invoice reconciliation and the Maximo Labor Rate timesheet process. Duties include but are not limited to the following: JOB DUTIES & RESPONSIBILITIES * Handling service invoice reconciliation for all MPC generating facilities and MPC SCS projects.* Interpret terms and conditions of multiple Power Generation service contracts.* Verifying service invoices are applied to the appropriate purchase orders, are using the approved/contracted rates, and have proper supporting documentation prior to invoice approval.* Addressing invoice reconciliation issues as needed, including creating PO revisions and processing invoice holds.* Auditing contractor labor and material requisition timesheets in the Labor Rate Module of Maximo for all MPC generating facilities in accordance with the Southern Company Maintenance and Modification Agreement (SCMMA).* Providing secondary support to Contract/Contractor Support Specialists.* Responsible for training labor rate contractors with onboarding and the Maximo timesheet process, including required invoice supporting documentation.* Meet with vendors and contractors to build and maintain positive work relationships to foster consistency in contractor billing practices.* Ability to strategically think, problem solve, and analyze to Identify and deliver gaps within the invoices approval process and implement solutions.* Build and maintaining positive working relationships with internal Contract Administrators (project leads, system owners, etc.) to influence changes and efficiencies reflecting the invoice process.* Submit monthly unrecorded liabilities to the financial department; reconcile previous unrecorded liabilities for all MPC generating plants.* Participate in internal and external audits.* Must be able to maintain confidentiality of sensitive information. JOB REQUIREMENTS Education Requirements: High School Diploma or equivalent required . Experience Requirements: Experience in invoice processing (labor and/or third party) or Business-related degree strongly preferred . Knowledge of union agreements strongly preferred , SCMMA is a plus. Maximo Labor Rate knowledge preferred - preferably MPC/APC/GPC systems. Knowledge of POs, PO Revisions, etc. a plus. Experience with Accounting software - Oracle is a plus. Experience in Timekeeping (Labor and Third Party) in an industrial setting is a plus. Knowledge of contracts - billing documentation requirements in an industrial setting. Contractor invoicing/purchasing experience a plus. Experience working with Southern Company (or working with a Contractor working for Southern Company) is a plus. Experience working in a fast-paced environment is desired . Experience working with Contract Compliance is desired . Experience analyzing data and providing trends and reports is desired . Experience developing reports and presentations for management is desired . Knowledge, Skills & Abilities: Proficiency in the following areas is required : Accounting/Auditing knowledge and skills Taking initiative/self-directed Organizational skills (Ability to multi-task.) Time management (Ability to meet deadlines.) Analytical skills (Continuous Improvement/Process Improvement) Oral communication Detailed oriented Written communication Interpersonal skills Customer focused Computer skills Proficient in the use of the following computer software is required :* Word * Excel (Advanced Level including creating pivot tables, reports, etc.)Proficient in the use of the following computer software is preferred :* Enterprise Solutions (Maximo, MRS, Oracle) desired.PDN-9bd97d95-21d6-4914-9ecd-a64cb73a01bb
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More About this Listing: Invoice Reconciler - Administrative Assistant
Invoice Reconciler - Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Southern Company located in Moss Point MS. Find other listings like Invoice Reconciler - Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Invoice Reconciler - Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Southern Company located in Moss Point MS. Find other listings like Invoice Reconciler - Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.