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Administrative Assistant
Location:
Troy, OH
Description:
MIAMI COUNTY AGRICULTURAL SOCIETY Administrative Assistant This position is employed directly by the Miami County Agricultural Society and is being shared as a courtesy on the Board of Miami County Commissioners' page. FLSA Status: Non-Exempt Compensation : $18 - $20/hour Benefits: This position earns 40 hours of paid vacation time after the first year. Not to be taken one week before the Food Truck Rally in May or during the month of August. Schedule: This position is expected to work 35 – 40 hours per week, with overtime as needed around events. The Administrative Assistant must be present during regular office hours but can be flexible with the remaining hours each week. Office hours vary by season: Days Open Times Open May Tuesday, Wednesday, Thursday 11:00 am – 6:00 pm June, July, August Monday through Friday 9:00 am – 5:00 pm Fair Week August 7 – 15, 2024 8.00 am – 8.00 pm September Tuesday, Wednesday, Thursday 11:00 am – 6:00 pm October – April Wednesday & Thursday 11.00 am – 6.00 pm GENERAL STATEMENT OF DUTIES : Under the general supervision of the Personnel Committee, this position performs a variety of complex administrative and financial duties in support of the Miami County Agricultural Society’s Fair Board. SUPERVISION RECEIVED : Utilizes considerable independent judgment and initiative under the supervision of the Personnel Committee. JOB DUTIES: Receives and screens visitors, telephone calls, and mail requiring the use of judgment to route complaints and inquiries appropriately. Maintain inventory for office and fair, including the purchase of items in line with all fiscal procedures. Prepare monthly reports for presentation of Board Meetings by the Board Secretary Assist Sponsorship Committee with sponsorship and grant activities. Attend staff meetings, board and committee meetings, conferences or other events, as needed. Maintain a clean, professional, and organized office . Assist the Fair Board with event planning and coordination. Assist the Personnel Committee in coordinating the employment and time schedules for office support staff and other seasonal employees. Manage, schedule, assign space, and account for fees and contracts for non-fair camping. Maintain office equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation. Assist with marketing items, including social media and website updates Work closely with the Board Treasurer and CPA on accounts payable and receivable activities, bank deposits, monthly and annual financial reports, cash flow and bank account monitoring, audits, and tax reports and forms. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions. Demonstrates regular, predictable, and punctual attendance. These duties are illustrative only and the employee may perform some or all of these duties or other job-related duties as assigned. MAJOR WORKER CHARACTERISTICS: The requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of budgeting ∙ bookkeeping ∙ public relations ∙ human relations ∙ office practices and procedures ∙ f acility management including mechanical and technical systems ∙ fiscal controls ∙ Uniform System of Accounting for Agricultural Societies, GAAP and county fiscal procedures ∙ event and facility promotion ∙ knowledge of safety practices Skills in large-scale event planning ∙ project management ∙ verbal and written communication ∙ public relations ∙ use of data software , QuickBooks, Microsoft Word and Excel, Google Workspace ∙ bookkeeping ∙ payroll ∙ general accounting procedures ∙ customer service ∙ operation of standard office equipment, including but not limited to computers, telephones, calculators, copiers, and fax machines Ability to work and make sound decisions independently ∙ interact and maintain cooperative relationships with the public, volunteers, coworkers, donors, board members, and vendors ∙ maintain confidentiality ∙ effectively manage multiple projects at once ∙ interpret and carry out a variety of instructions in various formats ∙ deal with problems involving several variables in unfamiliar context ∙ apply principles to solve practical, everyday problems ∙ define problems, collect data, establish facts and draw valid conclusions ∙ comprehend and add, subtract, multiply, and divide whole numbers ∙ calculate fractions, decimals, and percentages ∙ maintain accurate records ∙ originate routine documents ∙ prepare meaningful, concise and accurate reports ∙ work as part of a team ∙ handle routine telephone inquiries from officials and the general public, MINIMUM EXPERIENCE AND TRAINING: High school diploma or GED Three to five years’ experience in an office setting Experience with bookkeeping, Google Workspace, Microsoft Word and Excel PREFERRED EXPERIENCE AND TRAINING: Experience with the Miami County or other County Fair, 4H, or FFA WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY: The employee typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Employee may encounter frequent interruptions throughout the workday. This position will have standard office hours, but will also be required to work overtime as needed in evenings and on weekends. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to sit, stand, walk, stoop, kneel, crouch, bend, use hands to finger, handle, or feel, and reach with hands and arms. The employee will have to lift up to 30 pounds regularly and up to 50 pounds occasionally. The employee will be required to speak and hear at levels loud enough for the general public. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work is performed both in fairground buildings and on related grounds. The position is impacted by urgent time deadlines and uncontrollable interruptions and distractions to meet the public's needs. Contact with the public in event center environments may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals. This position will be exposed to allergens typical for fairgrounds, including various domesticated animals and livestock, hay, pollen, etc. The employee will earn 40 hours of paid vacation time after the first year. Not to be taken one week before the Food Truck Rally in May or during the month of August. Any unpaid time off will be reviewed on a case by case basis. Earned vacation time will not be paid if employment is terminated by either the employee or MCAS. This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute proficiently. EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes. Powered by JazzHR
Company:
Miami County
Posted:
April 30 on The Resumator
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Miami County located in Troy OH. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Miami County located in Troy OH. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.